May 2019 Minutes
Minutes of the Meeting of Blyton Parish Council held on Monday 13th May 2019 in the Village Hall at 7.30pm
Present: Councillor B Barley (Chairman)
Councillor R Turnbull
Councillor N. Barnett
Councillor C Daubney
Councillor R. Dent
Councillor C Quirke
Also Present Helen Pitman (Clerk), County Cllr Perraton-Williams.
1. To elect a chairman: B. Barley. Proposed, Cllr Turnbull. Seconded, Cllr Barnett. Accepted.
2. Apologies and reasons given, Councillor A Codd, Councillor M Harrison, Councillor J. Daubney.
3. Election of vice chairman: R. Dent. Proposed, Cllr Barnett. Seconded, Cllr C. Daubney. Accepted.
4. To receive declarations of interest in accordance with the Localism Act 2011 and to receive any applications for Dispensation. Members may make any declarations at this point but may also make them at any point during the meeting None.
5. To approve minutes of the last meeting held 29th April 2019 The minutes were signed as a true record. Proposed, Cllr Harrison. Seconded, Cllr Dent.
6. Clerk's report on matters outstanding The meeting to discuss anti social behaviour in the village took place last week and notes have been circulated to council. Officers stressed that all incidents should be reported to the police via 101, using 999 if considered serious rather than ringing the Neighbourhood Policing team mobiles. Continuing problems with overflowing drains have again been reported to LCC but no action has as yet been taken.
7. Planning: None.
8. Correspondence: Election material for notice boards. Email from Blyton Bombers to say the club is folding.
9. Financial Matters:
Resolved to pay:
H. Pitman (salary & expenses) £502.39;
HMRC £1.60;
Axholme Pest Control £343.20.
10. Review effectiveness of Internal Auditor and appoint for 2019/20: Internal auditor report given and accounts duly signed. Resolved to reappoint Wright Vigar for following year.
11. Annual Return for the year ended 31st March 2019:
a) Execute Annual Governance Statement: Executed and duly signed.
b) To approve Statement of Accounts: Approved and duly signed.
The chairman asked that item 19 be brought forward and the meeting was suspended to allow Marcus Walker to talk to the council about production of a Neighbourhood Plan.
19. To discuss production of a Neighbourhood Plan for Blyton: Council consider it to be a very good idea particularly with regard to drainage issues and the possibility of commissioning a full drainage study of the village The clerk confirmed there is grant funding available. Council asked that Nev Brown, Senior Neighbourhood Planning Policy Officer, be invited to the next meeting.
12. To review Standing Orders: Reviewed. 9/19
13. To review Financial Regulations: Reviewed.
14. Review & confirm arrangements for insurance cover in respect of all Insured Risks & Asset Register: Inspire at a cost of £1127.62. Proposed, Cllr Barley. Seconded, Cllr Quirke.
15. Review Council's Complaints Procedure: Reviewed.
16. Review Council's Procedure for handling requests made under FOI 2000 and the Data Protection Act 1998: Reviewed.
17. Review of Cemetery fees: Amounts below £100 increase by £5; others by £10.
18. Update on play park refurbishment and to discuss & resolve on any matters arising to include signing off order from Playdays: The chairman informed council that installation of the adventure trail is delayed due to illness but is hopeful it will be installed by the end of May. Quotes have been obtained for the sports wall but it is the groundwork that is more costly. The sponsored swim will take place on 26th May and some positive responses have been received from local businesses re sponsorship. The clerk informed council that the recent ASB meeting had discussed the need for additional CCTV cameras and lighting and it was agreed that these be installed as a matter of urgency. Costings to be obtained for the next meeting. Mr Hill is unable to assist with funding bids for the time being but the chairman will look at a lottery bid for the infant area. The clerk gave interest rates for Public Works Loans and will obtain repayment details.
20. To discuss & resolve on this month's Facebook posts: Litter pick; Reporting of ASB to the police; sponsored swim.
21. Items of information to be noted and if necessary dealt with at the next meeting: Highways issues picked up be Cllr Perraton-Williams to be discussed next meeting.
One allotment still available.
With all business concluded the meeting closed at 8.35pm.