2018 Parish Council Meetings

Minutes of the Meeting of Blyton Parish Council held on Monday 24 September 2018 in the Parish Room at 7.30pm.

Present: Councillor B Barley (Chairman), Councillor M Harrison, Councillor J Daubney, Councillor C Daubney, Councillor R Turnbull, Councillor B. Barnett, Councillor A Codd, Councillor C Quirke, Councillor R Dent.

Also Present: Helen Pitman (Clerk).

1.     Apologies and reasons given - None.

2.     To receive declarations of interest in accordance with the Localism Act 2011 and to receive any applications for Dispensation. Members may make any declarations at this point but may also make them at any point during the meeting - None.

3.     To approve minutes of the last meeting held 30 July 2018. Signed as a true record. Proposed, Cllr Quirke. Seconded, Cllr Harrison.

4.     Clerk's report on matters outstanding.

a.     The clerk reported that the tree obscuring the school sign is to be cut back by A.C.I.S.

b.     West Lindsey District Council has confirmed the road on the new development will be called "Owen's View" as agreed with the developer.

c.     Contact has been made with the Community Heartbeat Trust regarding future use of the phone box. A representative has offered to attend a future meeting, which the council accepted, to discuss usage. In the meantime the clerk will enquire whether the West Lindsey scheme to provide defibrillators to parishes has been reinstated.

d.     A new licence has been issued to the Black Horse FC. Cllr Harrison has the signed copy and will give to the clerk at the next meeting.

5.     Planning - None. Notification of decisions for two applications in Laughton parish.

a.     Clerk to request update on Wharton Hill site.

6.     Correspondence:

a.     L.A.L.C. Annual Report and Clerks & Councils Direct.

b.     Request from Blyton Ice Cream Parlour for support from council for their application for brown signage agenda.

c.     Email request regarding assistance with a restrictive covenant is a legal matter and as such should be referred to a solicitor; Clerk to advise.

7.     Financial Matters:

a.     Resolved to pay:

• H. Pitman (salary & expenses) £424.78

• Axholme Pest Control £171.60

• PKF Littlejohn £240

• GD Strawson £1150

• Helping Hand £2398

• A. Clark £175

• LDTBF Ltd £75.

b.     The chairman signed the financial statement.

c.     Cllr J. Daubney confirmed she has completed the quarterly internal audit and all is satisfactory. The clerk confirmed the external auditor has given an unqualified report for 2017/18 and this is now complete.

8.     To discuss & resolve on matters arising from discussions with representatives from White's Recycling.

a.     Council agreed that complaints should be noted and raised with Whites direct. The chairman suggested that the company should be approached for a donation towards the play equipment. All agreed.

9.     To receive report on drainage issues.

a.     The clerk has received a response from George Backovic stating that now permission has been given for the development at the Ice Cream Parlour, it has no authority to take further action.

b.     The Clerk to ask whether the drainage system is complete and if not, given the concerns raised by the parish council and highways flood management officer, whether building control will be more stringent.

10.     Update on memorial bench and resolve on wording for the plaque.

a.     Bench to be ordered now that the clerk has been informed by LCC Highways that its permission is not needed. Council resolved to accept the wording suggested by a family member. Quotes needed to install bench. Agenda

11.     Update on speed indicating devices and data.

a.     To discuss & resolve on additional equipment for the static signs.

b.     Cllr Dent has downloaded the stats and gave a report on the figures. The clerk suggested these be sent to the local policing team. A regular report will be put on Facebook to inform residents from October. Costs for recording equipment for the static signs were £700 per sign for data recording via cable/£870 with download via Bluetooth.

c.     Council decided to defer the decision to purchase.

12.     Update on meeting to discuss Play Park refurbishment.

a.     Turnout had been very disappointing with only one member of the public and three councillors attending. It was agreed that the improvements be made in phases starting with a trim trail for the younger children. The chairman is to contact a local manufacturer and the clerk find out how much has been set aside in the budget. There is to be a further meeting next month; date yet to be confirmed.

13.     To discuss allotments & resolve on annual increase.

a.     Council resolved to increase to £8 for small allotments and £10 for large. Discussions regarding poor state of a number of allotments means tenancy will not be renewed and the three people on the waiting list will be offered tenancy which will leave further vacancies. Number to be confirmed at next meeting.

14.     To discuss Post Office rent & resolve on annual increase.

a.     Due to increase in utility costs council resolved to increase to £9.75 per session.

15.     To discuss & resolve on request from resident to fly model aircraft on the playing field.

a.     Council resolved to allow provided there are no children playing or a football match in progress whilst aircraft is flying. Also no damage to be made to the football pitches. British Model Flying Association insurance seen.

16.     To resolve on changes to the use of the Victoria Club grant.

a.     Council has no objections. Funds to be released on receipt of invoice.

17.     To discuss & resolve on this month's Facebook posts.

a.     Date of next meeting re play area to be advertised once agreed on website and Facebook

b.     Reminder that grant applications need to be received for October budget meeting.

c.     Meeting with White's Recycling - any concerns residents to contact them direct.

18.     Items of information to be noted and if necessary dealt with at the next meeting

a.     Ice cream parlour brown signs.

b.     Budget.

c.     The clerk to co-ordinate the Remembrance Day Service.

19.     To resolve to move into closed session to discuss:

a.     Tenders for football pitch improvement: Resolved to pay for weed spraying for one year only.Proposed, Cllr Harrison. Seconded, Cllr Dent.

b.     Clerk's remuneration: Following NALC increase from April 2018, council resolved to increase in line and backdate to April.

With all business concluded the meeting closed at 9.24pm with the next meeting on Monday 29 October at 7.30pm.